Date of Meeting:October 2, 2019

Time of Meeting: 6:00 pm

Location of Meeting: 1322 Carson Drive

  • Agenda
  • Old Business
  • New Business
  • Finances

2019 Annual Homeowner's Association Meeting Agenda

  • Welcome
  • Finance Report
  • Old Business
  • New Business
  • Open Positions

Meeting was called to order by Leslie Vaughn at 6:09pm.The President introduced the board members to the attendees that were new. Attendees were then asked to introduce themselves to the everyone.  Leslie then introduced our speaker and sponsor for this meeting’s snacks, Ryan Greer with ServePro. Mr. Greer proceeded to speak to the group about ServePro’s services and reasons why we would need to call on them.

The budget report was read by Tonya Smith.
– Beginning of the year balance: $2,060.58
– Balance of as Oct 2, 2019: $1,286.07

The question was asked if we had received dues from all homeowners. We have received 100% participation in dues this year.  Leslie reminded the meeting attendees that the board members are exempt from paying dues.

The question was asked if the dues would ever go down.  Leslie explained that our neighborhood dues was the lowest dues in the city within comparable subdivisions. She went on to list a few neighborhoods and what they pay.  Leslie also mentioned that we like to keep money in surplus for situations that could occur. This year, the irritation system was struck by lightning, causing us to have to get that repaired.


Improvements to Neighborhood

It was requested that we have a pedestrian walkway installed by the city to connect Bridge Creek Reserve to Prairieview between lots 1301 and 1303 on Carson Drive. This will provide a shorter distance for individuals on that side of the neighborhood to walk to the park or high school.  The request has been approved by the city with no projected date for installation.

Street Signs

Two street signs that have been weather damaged are being replaced within the next week.

Front Entrance Sign

The front entrance sign has been repainted and reinstalled.  One neighbor mentioned that she was happy that the street lines were repainted at the entry way of the neighborhood.

Suggestions of Improvement Projects


The question was asked about individuals driving through stop signs and wondered what we could do about it. It was suggested that we look at speed bumps. Leslie suggested that individuals who are interested in the city installing speed bumps should put in a request through the city’s website. This is also the same link used to report sidewalk, streetlight, and curb issues.


It was mentioned that the bushes installed at the Bridge Creek entrance creates a blind spot, making it difficult to see vehicles coming up Carson drive from the cul-de-sac. It was suggested that we install dwarf bushes instead.  (PROJECT)


The question was asked concerning the difference in cost between installing pine straw and rocks at the entryway of the neighborhood. It was suggested that installing rocks would be a one-time installation, reducing the cost and need to annually install pine straw. Most attendees agreed. Leslie mentioned the cost of synthetic pine straw, which is priced at $1000. It was asked that a cost analysis be conducted.

River Rocks was suggested. Two suppliers were mentioned, Froggy Bottom and Bubba’s. It was also suggested that the rocks, if it’s decided that we install them, match the bricks on the bridge creek sign. The quote should also include installing a brick border to keep the rocks from moving. We will look at pricing at the next board meeting.

It was suggested that we raise the dues for one year to accommodate the installation of River Rocks at the entrances. There was resistance to the idea with a neighbor stating that every year there would be something else to do and the dues would never go down. It was suggested by the Secretary that we allow neighbors to donate to the project if they want it. It was also suggested that we wait until we get the quote before discussing raising the annual dues.  Leslie stated that we would need to get every neighbors vote to raise the dues if that was something we wanted to do.


Leslie would like to pull up the holly’s at the back entrance.


Leslie alerted the meeting attendees that there will be no more additions to Bridge Creek Reserve. The property at the end of Coleman Way will be sold in 5 acre increments by the owner. These properties will not be connected nor have access through Bridge Creek. The property that lies behind the neighbors on Carson Drive and Bridge Creek Road is included in that parcel.   There is no timeline in when this will occur.


A neighbor asked when all of our street lights will be changed from incandescent to LED lighting. Leslie stated that each bulb will be changed when its necessary for a new bulb.


The office of President and Vice-President are up for nomination as the individuals in these positions are relinquishing their duties. It was nominated by Patrick Browning that Sonya Telfair be President of the Homeowner’s Association. Corey Telfair second the motion. Majority vote ruled in favor of the nomination.

Shawn Jenkins nominated himself to serve as Vice-President.  The vote was second by Leslie Vaughn and approved by majority vote.

Brian Molloy nominated himself as Secretary. The vote was second by Young Molloy and approved by majority vote.


Votes for the Fall Beautification award were taken at the beginning of the meeting and tabulated by the treasurer, Tonya Smith. Votes were verified by the Secretary Sonya Telfair, and the winner of the 2019 Fall Beautification Award was award to lot 1321, Patrick and Stephanie Browning. They received the Fall Beautification Sign for bragging rights and a gift certificate to Lowe’s.  Congratulations!

Meeting Adjourned at 7:00pm

After the meeting, a comment was made by Linda Woods concerning Off-road/4-wheeler vehicles being against the law to ride on public roads. Linda received confirmation from the local authorities that our roads are considered public roads and this law applies. She stated that she just wanted to make everyone aware of it.


Financial Report

2019 HOA Dues
2018 Carry Over Amount
P.O. Box Rental
Webpage Maintenance
Paypal Fees
Decor at Front Entrance
Landscape Maintenance
Weed Control & Fertilization
Irrigation System Repair
2 Street Signs (Replace) & Entry Sign (Painting)
Meeting Recorded by:
Sonya Telfair
Number of Attendees:
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